2008 Washington County Fair & Rodeo
Commercial, Concession &
Community Entertainment Applications

** ALL INFORMATION IS SUBJECT TO CHANGE WITHOUT NOTICE **
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Food Concession Application

Commercial Booth Application

Community Entertainer Application

Consider this important information before applying for a booth space.

Applications will be accepted until space is no longer available. The application requires that you choose an area and booth size. We will attempt to honor preferences for space, taking into consideration:

1. The number of years you have been a vendor at Washington County Fair & Rodeo;
2. The date your application was received; and
3. The compatibility with other vendors. Fair Management reserves the right to designate the space where any Licensee may present their exhibit as it is deemed beneficial to the Washington County Fair & Rodeo and its patrons.

If you are requesting space in an area that is sold out or your product is not compatible with other products already booked in the same area, your application will be held and you will be contacted later if space becomes available. If, at a later date space becomes available, you will be mailed a license. Do not solicit other vendors to share space in that doing so may void your application.

Applications are not selected on a first come, first serve basis. Selection criteria is based on, but not limited to: Space availability, Product or Service, Representation of products / duplications /similar items already at the fair, Booth presentation – professional in every aspect of business, References.

You must supply proof of general liability insurance of $500,000 with Washington County, Washington County Fair & Rodeo, it’s staff, officials, agents and volunteers listed as additional insured.

All applicants must include a photograph of the booth that will be used at the Washington County Fair & Rodeo with their application.

All vendors must keep their booth open and staffed at all times. Fair hours are 10:00 a.m. to 11:00 p.m. daily.

When deciding on space size, keep in mind that your booth and all property must be kept completely within the boundaries of your assigned space.

Once payment has been made, cancellation of space or no-show will result in the forfeit of all payments. Refunds will not be made due to rain or if the vendor feels the event did not meet their expectations.

You may not share or sublet your space with another business, firm or person without advance written permission from Fair Management.

The grounds are patrolled 24 hours starting from the set-up date until the day following the Fair. However, Fair Management assumes no responsibility for goods left in the booth.

Fair Management must approve all items displayed or sold at the Fair in advance. Items not listed on the application cannot be displayed or sold.

There are no exclusives on any food or merchant items. However, we try to minimize duplications.

Vendors may not have pets on the premises.

Cancellation of space or no-show, once payment has been made, will forfeit all payments. Refunds will also not be made if the vendor feels the fair did not meet their expectations. THERE WILL BE NO EXCEPTIONS.

All food vendors operate on a guarantee, plus a percentage basis. Percentages range from 20 % to 22.5%, depending upon the type of menu and food items approved.

All food vendors must use an approved electric cash register and are subject to random audits by Fair Food Concession representatives.

All food vendors must obtain a temporary restaurant license from Washington County Department of Health, 155 North First Ave MS-5, Suite 200, Hillsboro, OR 97124-3072, Phone (503) 648-8722. Their representative will be on-site the day before the fair opens.

ANY QUESTIONS? Please contact Leah Perkins, Fair Coordinator, Washington County Fair & Rodeo, (503) 648-1416 ext. 202 or E-mail lperkins@faircomplex.com. We appreciate your patience. If you are assigned a space, you will hear from us. Washington County Fair & Rodeo does not contact vendors if they are not accepted.